OVERVIEW
Many of today’s inter-personal communication take place through writing. In the workplace especially, reports are indispensable communication tools. Because most, if not all workers, need to write reports for various situations that may occur at work. Achieving results through proposals, reports, technical texts, emails, memos, etc. depends on your ability to successfully persuade your readers and help them understand your ideas and act on them.
Within this 2-day workshop, participants will be able to understand the different types of reports, the essentials for a good report and how to structure and present a report. They will also learn the writing process and develop their style by the end of the course.
By the end of this course the delegates will be able to:
- Setup your report writing strategy based on established principles, your audience and your own preferred style
- Structure your report systematically using an efficient and established logical layout
- Use powerful tools to significantly increase your creativity while putting your content together to prepare a report
- Present your report with appropriate styles to achieve maximum impact without causing distraction
- Deliver your content using a clear and effective language which is easy to read, understand and act on
- Use a high impact and clear writing style that delivers your true meaning as quickly and effortlessly as possible
- Write a condensed, yet effective summary of your report that highlights the importance of your report and encourages further reading
- Write titles that make your readers excited about your content and encourage them to read the rest of your report
- Typically spans 2 days (9am to 5pm).
- Nonetheless, we can customize both the program’s duration and schedule to cater to unique client requirements (e.g., compact 1-day workshops or extended sessions beyond 3 days).
- Professionals in technical fields (e.g., engineers, researchers, technical writers)
- Individuals needing to communicate technical information effectively
- Enhancing report writing skills for technical content
PROGRAM OUTLINE
- Technical Reports – What They Do
- The Decoding and Interpretation Preference – How the Reader’s Mind Assimilates Information
- The Mismatch Between Encoding, Decoding and Interpreting Information
- Reader Friendly Technical Reports
- How people read and what are the implications for an author?
- What do you need to consider before writing?
- What is the ideal structure of a technical writing or report
- How to think of your purpose to make your writing activity easier
- What is the ideal tense to use in report writing?
- When should you write in first-person, second-person or third-person?
- What are the common persuasion tactics employed by authors?
- What are the differences between direct and indirect approaches to persuasion?
- When should you go for global view in contrast with the details?
- When should you explain complex content in contrast with simple content?
- How to sequence your content based on common dimensions, such as urgency, importance and chronology
- What is the most effective way to prepare content for writing reports?
- How to exploit the visual power of your brain through mind maps and organise your content
- How to increase your creativity using simple yet powerful tools and techniques
- How to use headings
- How to increase the visual impact of your presentation to get maximum effect
- How to use tables, graphs, bullet points, margins, etc. to enhance your message
- What are the most effective styles such as fonts, font sizes, effects, paginations and line spacing? How to use these styles to make your message clearer, without distracting the reader through overuse of these effects.
- How to deliver your message as quickly and clearly as possible
- What are the common techniques employed by professional writers in delivering an engaging text?
- How to avoid vague writing that can lead to misunderstanding
- How to use technical terms to serve your message
- What is an ideal tone to convince a reader and keep him engaged?
- How to sequence your statements to make them more convincing
- How to increase the clarity of your English using simpler sentence structures
- How to use action verbs
- How to warm up the reader before explaining potentially complex topics
- How to structure executive summaries
- How to plan summaries to get best results
- Which areas need more focus and are read more frequently?
- How to use proven formulas used by mass media to create engaging titles
- How to create catchy or descriptive headlines
- Drafts to Final Copies – Reviewing, Editing and Testing
- How Good is Your Proofreading?
- Writing Impressive Conclusions
- Using Writing/Word Software Effectively for Spelling, Punctuations, Grammar, Structure, Vocabulary, Homonyms
PROGRAM METHODOLOGY
- Hands-on Activities: Practical exercises to reinforce theoretical concepts.
- Group Discussions: Opportunities for peer-to-peer learning and exchange of ideas.
- Role Plays: Simulations of realistic situations to build practical skills.
- Feedback Sessions: Reviews and reflections to encourage improvement.
- Problem-solving Exercises: Develop critical thinking and decision-making skills.
- Experiential Learning: Learning by doing, promoting active involvement.
- Interactive Lectures: Engaging presentations by experts in the field.
- Case Studies: Real-world scenarios for learners to apply their knowledge.
- Quizzes & Tests: Regular assessments to track learning progress.
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